Share files from Google Drive

You can share the files and folders that y'all store in Google Drive with anyone.

When you share from Google Drive, you can control whether people can edit, comment on, or just view the file. When you share content from Google Drive, the Google Drive plan policies utilise.

Step i: Find the file you want to share

Share a unmarried file

  1. On a computer, get to Google Drive, Docs, Sheets, or Slides.
  2. Click the file you lot desire to share.
  3. Click Share or Share Share.

Share multiple files

Send & share Google Forms

Footstep ii: Choose who to share with & how they can utilise your file

Share with specific people

Share a link to the file

You can send other people a link to your file so anyone with the link tin can utilise it. When you share a link to a file, your name and your electronic mail volition be visible as the owner of the file.

  1. Select the file you desire to share.
  2. Click Share or Share Shareand thenGet link.
  3. Under "Get Link", click the Down arrow Down.
  4. Choose who to share the file with.
  1. To decide what people can do with your file when you share it, select Viewer, Commenter, or Editor.
    • Acquire more near how others view, annotate, or edit files.
  2. Click Copy linkand thenDone.
  3. Copy and paste the link in an email or whatever place y'all want to share information technology.
  1. Select the file you want to share.
  2. Click Share or Share Shareand thenGo link.
  3. Nether "Get Link," click Change to anyone with link.
  4. To decide what people tin do with your public link when you share it, selectViewer,Commenter, orEditor.
  5. Click Done.
  6. Copy and paste the link in an email or any place you want to share it.

People who aren't signed in to a Google Account show up as anonymous animals in your file.Larn more virtually anonymous animals.

Share & interact on a file with many people

At any time, a Google Docs, Sheets, or Slides file can only be edited on up to 100 open up tabs or devices. If at that place are more than than 100 instances of the file open, merely the owner and some users with editing permissions can edit the file.

To share and collaborate on a file with a very wide audience:

Publish the file

  • If you need many people to view a file at once, publish information technology and create a link to share to viewers. You lot tin can requite edit access to people who need to edit or comment on the file. Learn how to publish a file.
  • Depending on your account's settings, publishing a file makes information technology visible to anybody on the web, everyone in your organization, or a grouping of people in your organisation. Be careful when publishing individual or sensitive info.
    • Important: If you accept an account through piece of work or school, your ambassador can limit who tin can view a published file. If you're an ambassador, learn how to control who tin can publish documents to the spider web.
  • To remove a file from the spider web, you must stop publishing it. Learn how to end publishing a file.
  • To stop sharing a file with collaborators, learn how to change sharing permissions.

Create a Google Site

  • Create a Google Site to share data with many people.  Y'all can embed documents, spreadsheets, and presentations on the site, which tin can be viewed past a large amount of users. Acquire how to embed documents on a site.
  • If you anticipate high traffic to your site, first publish your document in Google Docs, Sheets or Slides, then embed the published URL into Google Sites. Learn how to publish a file.

Collect feedback with Google Forms

  • If you need to assemble a lot of information, create a Google Class. Responses volition be recorded in a Google Sheet. Give edit access only to people who need to work with the responses. To let more than than 100 people view the responses, publish the spreadsheet to the web and create a link to share with viewers. Learn how to publish a file.

Fix bug with documents shared with many people

If your document is shared with many people and it'due south crashing or not updating apace, try these troubleshooting tips:

  • Instead of allowing people to comment on a document or spreadsheet, create a Google Course to collect feedback. Learn how to create a Google Form.
  • If you're making a copy of a document, don't include resolved comments and suggestions. Acquire how to make a copy.
  • Delete older information or move data into a new document.
  • Inquire viewers to shut the document when they aren't using it.
  • Include only the most important information in a published document. Shorter documents load faster.
  • Reduce the amount of people with edit access to a document.
  • If collecting data from multiple documents, create a new, view-only document to share with a big number of people.

Limit how a file is shared

Choose if people can view, comment, or edit

When you share a file with someone, y'all can choose what they can do with it.

  • Viewer: People can view, simply can't change or share the file with others.
  • Commenter: People can make comments and suggestions, only can't modify or share the file with others.
  • Editor: People can make changes, take or turn down suggestions, and share the file with others.

Modify who your link is shared with

When you share a link to a file, you command how widely the file is shared. These options depend on if your Google Account is through work, school, or Gmail.

  • Public: Anyone can search on Google and go access to your file, without signing in to their Google Business relationship.
  • Anyone with the link: Anyone who has the link tin can use your file, without signing in to their Google Account.
  • Restricted: Merely people you share the file with will be able to employ information technology.

Related manufactures

  • Make Google Docs, Sheets, Slides & Forms public
  • Stop or modify how a file is shared
  • Transfer file ownership
  • Share folders in Google Drive
  • Find files shared with you

Was this helpful?

How can we improve it?